being a member/members of Matrix Concepts Holdings Berhad (“MCHB” or “the Company”) hereby appoint the following person(s):-
or failing him/her, the Chairman of the Meeting, as ^my/our ^proxy/proxies to vote for ^me/us and on ^my/our behalf at the Extraordinary General Meeting ("EGM") of the Company which is scheduled to be conducted on a fully virtual basis through live-streaming via remote participation and voting facilities using Vote2U at https://web.vote2u.my (Domain Registration No. with MYNIC – D6A471702) provided by Agmo Digital Solutions Sdn Bhd in Malaysia on Wednesday, 22 January 2025 at 10.30 a.m. or at any adjournment thereof (as the case may be).
(Please indicate with an “✓” in the space provided above on how you wish your vote to be cast. If you do not do so, the proxy will vote or abstain from voting at his/her discretion).
Notes:
(i) A shareholder of the Company who is entitled to attend, participate, speak and vote at the meeting is entitled to appoint a proxy or proxies to attend, participate, speak and vote in his/her place. A proxy may, but need not be, a shareholder of the Company. A shareholder shall be entitled to appoint up to 2 proxies to attend, participate, speak and vote at the EGM. Where a shareholder appoints more than 1 proxy to attend, participate, speak and vote at the same meeting, the appointment shall be invalid unless he/she specifies the proportions of his/her shareholdings to be represented by each proxy.
(ii) The instrument appointing a proxy shall be in writing under the hand of the appointer or of his/her attorney duly authorised in writing or if the appointor is a corporation either under the corporation’s seal or under the hand of an officer or attorney duly authorised.
(iii) Where a shareholder of the Company is an exempt nominee which holds ordinary shares in the Company for multiple beneficial owners in 1 securities account ("omnibus account"), there is no limit to the number of proxies which the exempt authorised nominee may appoint in respect of each omnibus account it holds. An exempt authorised nominee with more than 1 securities account must submit a separate instrument of proxy for each securities account.
(iv) The instrument appointing a proxy and the power of attorney or other authority (if any) under which it is signed or a notarially certified copy of such power or authority shall be deposited at the Company’s Registered Office, Wisma Matrix, No. 57, Jalan Tun Dr. Ismail, 70200 Seremban, Negeri Sembilan, Malaysia, not less than 48 hours before the time appointed for holding the EGM or any adjournment thereof.
(v) In respect of deposited securities, only shareholders whose names appear in the Record of Depositors on 13 January 2025 shall be entitled to attend, participate, speak and vote at the EGM.
(vi) The EGM will be conducted fully virtual via remote participation & voting (RPV). The shareholders are advised to refer to the Administrative Guide for the EGM on the Company's website at https://www.mchb.com.my/ on the registration and voting process of the meeting.
PERSONAL DATA PRIVACY
By submitting an instrument appointing a proxy(ies) and/or representative(s) to attend, participate, speak and vote at the EGM and/or any adjournment thereof, a member of the Company (i) consents to the collection, use and disclosure of the member's personal data by the Company (or its agents) for the purpose of the processing and administration by the Company (or its agents) of proxies and representatives appointed for the EGM (including any adjournment thereof) and the preparation and compilation of the attendance lists, minutes and other documents relating to the EGM (including any adjournment thereof), and in order for the Company (or its agents) to comply with any applicable laws, listing rules, regulations and/or guidelines (collectively, the "Purposes"), (ii) warrants that where the member discloses the personal data of the member's proxy(ies) and/or representative(s) to the Company (or its agents), the member has obtained the prior consent of such proxy(ies) and/or representative(s) for the collection, use and disclosure by the Company (or its agents) of the personal data of such proxy(ies) and/or representative(s) for the Purposes, and (iii) agrees that the member will indemnify the Company in respect of any penalties, liabilities, claims, demands, losses and damages as a result of the member's breach of warranty.
